Frequently Asked Questions - How to apply

Applications should be completed using the following methods:

  1. By e-mail to: grantproposals@osisa.org
  2. By Mail to: Open Society Initiative for Southern Africa, PO Box 678, Wits 2050
  3. By Fax: +27115875099
     
There are no deadlines for grant awards less than $50,000. Your application should at least be two months prior to the start date of your intended activities. Application deadlines are detailed for grant awards over $50,000. No applications will be considered after the deadline.

1.    The Cover letter: This letter may be brief, and must include:

  • a brief description of the project,
  • amount requested in US Dollars,
  • proposed start and grant end date, and
  • the cover letter must be on an official letterhead and signed by the Executive Director of the organisation.

2.    Executive Summary: The executive summary should also be very brief, covering not more than 2 pages. It should include the following:

  • Summary statement of the problem to be addressed
  • Brief description of the purpose of proposed grant
  • Proposed grant activities and the type of impact it hopes to achieve.  
  • The level of funding requested and the total budget for the activities described in the text of the proposal. If you are looking for resources to cover core costs, please provide an overview of the organization’s work, and a motivation as to why your institution requires direct support.  
  • An overview of your organisation and why it is qualified to carry out what is being proposed. We are particularly concerned with the extent to which your organization espoused open society values and ideals in a manner that is locally relevant, and with how you have achieved impact in the past.

3.    Grant Proposal: The proposal should be clear and concise and cover the following elements:

  • PROJECT NAME
  • EXECUTIVE SUMMARY
  • DETAILED DESCRIPTION OF THE PROJECT
  • PROBLEM STATEMENT
    • (A statement of the problem that the project seeks to address)
  • GOALS AND OBJECTIVES
    • (Specify the goals and objectives of the project)
  • ACTIVITIES
    • (Specify the activities to be undertaken during the project period)
  • INDICATORS OF SUCCESS
    • (Give SMART indicators which in your view could be used to measure the success of the project)
  • IMPLEMENTING ORGANISATION
    • Provide details of the organization that will implement the project, including both is governance and management structures and perhaps, senior personnel and expertise available to it. You may also wish to include other similar and relevant projects/activities that the implementation organization has undertaken in the past. You should also reflect on the governance structure and the expertise available to the organization.
  • GENDER ANALYSIS
    • That is, do provide an analysis of the difference(s) in access that men and women will have to the programme/project; the activities they will perform; and constraints they will face relative to each other across the gender line. Also, how will each gender group benefit from this project?
  • YOUTH PARTICIPATION
    • How will youth participation be addressed in the project? Also, how will the youth benefit from the project?
  • NEED AND RATIONALE FOR THE PROJECT
    • Justify why you think there is a need for this project and provide the rationale for its existence.
  • SUSTAINABILITY
    • How do you hope to sustain this project? Access the project’s sustainability from all angles
  • RATIONALE FOR SUPPORT
  • Provide an analysis of you think OSISA should support this project; your analysis should refer to the objectives of OSISA.
  • CONCERNS AND CONDITIONS
    • Are there any anticipated but specific concerns with this project or its implementation, which you may wish OSISA to know in advance as OSISA prepares to assess your project?
  • LOCAL AND OTHER PARTNERS
    • Who are you going to partner with in the project –especially in the SADC? Please provide complete information including responsible persons and their contacts. Also include the roles and support that these partners will play or provide to the project. If available, provide copies of the written commitments, or agreements that you may already have with the named partners
  • DETAILED BUDGET
    • This should reflect the planned activities as outlined in C (iv) above.
    • If need be, you should provide some explanation on the implications – or at least justification – of the budget items (costs) that you propose
  • OTHER FUNDING PARTNERS APPROACHED
    • Give an indication of partners you will work with in the project. In doing so, you should include the contact persons and details of responsible persons at those organisations
       

The relevant grant unit will e-mail you once a decision has been made. It is very important that you tell us about any changes to your contact details, including changes to your e-mail address. Please email any changes to: noncebar@osisa.org

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