Friday, June 30th. 2017

The Open Society Initiative for Southern Africa (OSISA) is a regional institution committed to deepening democracy, protecting human rights and enhancing good governance in the region. Its vision is to promote and sustain the ideals, values, institutions and practices of open society in which people, free from material and other forms deprivation, understand their rights and responsibilities and participate actively in all spheres of life. OSISA‘s mission is to initiate and support programmes working towards open society ideals and to advocate for these ideals in southern Africa.

OSISA seeks to recruit for the following contract position: Associate: Grants Management Unit - 6 Months Contract

Country: South Africa

City: Johannesburg

Role Overview

Reporting to the Senior Grants Officer, the Grants Associate will contribute to the implementation of the grants strategy through the provision of effective programme and administrative support services. The Grants Associate will support the grant making processes and adhere to a best practice framework set by the Senior Grants Officer.

Key Performance Areas

Grant Processes and Procedures:

Support the grant making processes and procedures through an administrative/supportive function.  

Grant Proposals:

Respond to day-to-day e-mails, letters inquiring about applications in general and the actual status of the applications/or grants contracts. Assist with the web-based grants submission process.

Grant Preparation:

Assist in the collection of information needed for the grant approval and contracting process. Assist with gathering data and will also assist the Grants Senior Officer with reports to executive management and OSISA board.

Grants Approval and Allocation:

Will capture the proposals of new grantees and provide the Grants Senior Officer with accurate information to support the allocation and approval of grants.

Grant Reporting:

Capture all information relevant to the tracking, documenting and monitoring of grants in OSISA.

Data Management:

Monitor the Grants Management System developments and logs-in applications. S/he will liaise with GMS technical support group and ensure the accuracy and integrity of the grants files and database.

Grants Payments:

Support the timeous and accurate payments of all grants allocated. S/he will ensure all relevant documentation is obtained to process payments.

Administrative Support:

Maintain all the filing and documentation of the Grants office. He/she will resolve any grants queries addressed to the Grants office as well as manage the diaries and travel arrangements of the senior grants staff. The Grants Associate will assist the Finance team with preparing files for auditors. S/he will assist with grant closures. S/he’ll also undertake any other assignments related to the tasks outlined.

Key Competencies

  • Strong written and oral communication skills in English.
  • Excellent attention to detail.
  • Capacity to work in multi-cultural and multinational contexts.
  • Ability to work under pressure with composure.
  • Good planning and organisational skills.
  • Computer literate with excellent excel skills.

Qualifications and Experience

A diploma in Office Administration or equivalent qualification. At least three to five years’ experience in a programme or project and administrative support.

How to apply:

Interested applicants should forward a one-page cover letter, a CV of not more than 3 pages to  with the relevant position as the subject heading. Candidates must have the legal right to work in South Africa.

Female candidates are particularly encouraged to apply.

Closing date for submission is 30 June 2017.

Only shortlisted candidates will receive a response.

OSISA is an Equal Opportunity Employer



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