TERMS OF REFERENCE FOR DEVELOPMENT OF ANNUAL AND CONTENT STRATEGY

Background

The Open Society Initiative for Southern Africa (OSISA) is a regional institution committed to deepening democracy, protecting human rights and enhancing good governance in the region. Our vision is to promote and sustain the ideals, values, institutions and practices of open society, with the aim of establishing vibrant and tolerant southern African democracies in which people, free from material and other deprivation, understand their rights and responsibilities and participate actively in all spheres of life.

In pursuance of this vision, our mission is to initiate and support programmes working towards open society ideals and to advocate for these ideals in southern Africa. Established in 1997, OSISA works in 11 southern Africa countries: Angola, Botswana, DRC, Lesotho, Madagascar, Malawi, Mozambique, Namibia, Swaziland, Zambia and Zimbabwe. OSISA works differently in each of these ten countries, according to local conditions.

Goal of the assignment

The goal of this assignment is to produce six (6) annual reports that cover OSISA’s work in the region as well as the development of a content strategy that can be used as a framework for the production of future annual reports. The annual reports are to be available in both print and digital (interactive) formats.

We are, therefore, seeking to recruit a consultant or consultants to manage the production of these six (6) annual reports in addition to designing a content strategy that envisions the production of future annual reports.

Scope of the assignment

Under the direct supervision and guidance of the Communications Manager, and in consultation with the Head of Programmes and Executive Director, the consultant or consultants will undertake the following tasks:

• • Manage the production of six (6) annual reports in both print and digital (interactive). This task includes, among other things:
    • Repurposing existing content;
    • Generating new content where narratives gaps exists;
    • Editorial (conceptualising; writing, editing, post-production and design);
    • – Interfacing with other OSISA Country Offices (Angola and DRC) as well as other relevant stakeholders.

• • Design a comprehensive Content Strategy, which:
    • Creates a framework for the development of future annual reports;
    • Encapsulates various bodies of OSISA work by highlighting key advocacy opportunities in line with the OSISA strategy (2019-2022);
    • Addresses ways of sourcing and publishing content from Angola and the Democratic Republic of the Congo (DRC) as predominantly Portuguese and French-speaking countries respectively.

Submission

Interested parties should submit the following:

1. CVs of consultants or leading expert of the institute for consultancy;
2. Outline and a proposal (max 5 pages) for a suggested approach;
3. Financial proposal per task with key budget information.

Submission deadline: Written proposal and supporting materials should be received by OSISA by August 20, 2019 at content@osisa.org with subject line: CONTENT: ANNUAL REPORTS & STRATEGY.

Selection process and shortlisting

A panel constituted by OSISA will review for shortlisting all received applications on amongst others the following criteria:

• Understanding of the brief;
• Innovation;
• Quality and experience of consultants and company;
• Overall cost;
• Project support.

Presentation and Decision Process

Those shortlisted will be advised and will be expected to present to the panel at an agreed upon date and time. The panel will deliberate and make a recommendation to the Senior Management Team of OSISA.

The final decision will be communicated to the winning bid. OSISA reserves the right not to communicate further with those who do not make it past the shortlisting process.