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JOB TITLE: |
Executive Assistant1 X Dakar (Reporting to Deputy Director)2 X Kenya (Reporting to Policy & Engagement Director and Operations Director) |
REPORTS TO: |
Director (Policy and Engagement, Operations) and Deputy Director |
FUNCTIONAL AREA: |
Policy and Engagement |
ABOUT THE ORGANIZATION
The Open Society Foundations work to build vibrant and tolerant democracies whose governments are accountable and open to the participation of all people.
The vision of Open Society-Africa is to build a globally respected, vibrant, and integrated Africa, characterized by democratic governance, sustainable development, and economic systems that deliver more just, inclusive, and accountable outcomes with and for the people and the environment in Africa.
In pursuit of this vision, Open Society-Africa’s mission is to deepen people-generated democracy, accountable governance, and inclusive development in Africa through strategic and participatory grantmaking and by strengthening gender justice.
JOB PURPOSE
The Executive Assistant is an individual contributor role providing day-to-day support across a variety of administrative areas.
The Executive Assistant supports senior stakeholders in the respective area and executes tasks within established policies, procedures and guidelines. The incumbent’s tasks include, but are not limited to, coordinating schedules, planning meetings/events, and preparing materials.
- As an Executive Assistant at Open Society-Africa, you will be responsible for:
- Administration: Carry out significant aspects of administrative functions with limited supervision. Responsible for identifying issues and developing new or changed processes in response to changing circumstances.
- Data Management: Perform ongoing data management functions with limited supervision (i.e., generating reports involving changes to data, operations involving some complex routines, developing reports from raw data).
- Internal Communications: Interact with colleagues to obtain or to convey information and to advance issues or projects for which responsible and/or to support issues or projects for which colleagues are responsible.
- Logistics/Arrangements: Conduct extensive research on potential sites and arrangements for multiple events and meetings, which may include large and/or complex events; assure that all details are managed from a logistical standpoint.
- Materials Preparation: Generate a variety of materials from varied sources using both established templates/formats as well as creating new models based on understanding of the purpose of the materials; in accordance with general procedures and with some discretion in problem-solving; under limited supervision except in very novel or unusually complex circumstances.
- Research and Recommendations: Conduct research on a specific area of work and make recommendations on how best to proceed.
- Budgeting
Project Management
TECHNICAL SKILLS
Call Handling, Computer Skills, Planning and Organizing, Reporting, Service Delivery, Vendor Management, and Writing Skills.
INDIVIDUAL COMPETENCIES
Advancing Diversity and Inclusion, Expertise, Getting the Right Things Done, Leading Change, Managing Time and Money, Strategic Thinking, Working Well with OSF Colleagues, and Working Well with Others.
EDUCATION
Relevant Qualification.
EXPERIENCE
- 3 to 5 years relevant work experience, including the ability to navigate across different functional departments.If this sounds like the position you have been looking for, please submit your cover letter and CV via Formstack. We look forward to learning more about you.Only shortlisted candidates will receive a response. Open Society-Africa is an Equal Opportunity Employer.
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PORTUGUESE
ENGLISH